What is MS word

MS Word (Microsoft Word) is a word processor created by Microsoft, used for creating, editing, and formatting documents. It is part of the Microsoft Office suite and includes features such as typing, editing, and printing, as well as the ability to add pictures, tables, and graphics. It is used to create letters, reports, resumes, and other formal and personal documents.

introduction to MS word user interface

Today I am going to introduce you to MS Word 2007. In which you can understand what you do with which option and what is present in which. Today I am telling you about this, which you must read till the end.

Office Button: Under this option, you will see a new blank page There is an option related to taking, opening and saving the created file. This option is located in the File Menu in the 2010-2016 version. All the options of the Office button will be given to you below.

1. Title Bar This part is the top line of the software which is called the title bar. It shows the name of your file which you keep saved.
2. Minimize: With its help you can minimize and hide the open MS Word.
3. Maximize: It is used to enlarge the open window. When it gets smaller in any way or maximize is clicked by mistake, then the screen gets smaller. At that time, on clicking maximize, it comes back to its full size.
4. Close is used to close MS Word.
5. Help To get help related to any option in MS Word, we use Help which can also be opened through F1 button.
6. Menu Bar All the menus of MS Word are present in this bar. In which the Format menu and Developer menu are hidden. The Format menu becomes visible on clicking any picture or shape. But the Developer menu is shown by going to the Word option and from the Popular tab.
7. Ribbon: All the tools are present in it. It contains tools related to font, paragraph, style. Note: It changes according to the selection of the menu.
8. Quick Access Toolbar Any option can be added to this toolbar. Right click on the option you want to add and then click on Add to Quick Access Toolbar. Its advantage is that when you need an option repeatedly which you need to access from the menu, you will not have to go inside any menu but just click once.
9. Ruler In this you will get vertical, horizontal rulers according to which along with seeing the margin measurement, page size can also be seen.
10. Vertical Scroll bar: With its help, the page is used to scroll up and down.
11. Status Bar In this you will get options to see page number, word count, and view style.
12. Zoom In/Zoom Out is used to view the page in larger or smaller sizes.

Description of Office Button

New Ctrl+N:- This option is used to bring a new blank document.
Open Ctrl+O: This option is used to open old files or previously saved files.
Save Ctrl+S :- This option is used to save the current file.
Save as F12 :- This option is used to save the saved file with a different name in another drive.
Print Ctrl+P :- This option is used to print the prepared page.
Prepare :- In this you will get options like properties, encryption, and digital signature. With the help of encryption you can lock your document.
Send is used to send the current file.
Publish is used to publish on the internet or server.
Close is used to close the currently open page.

How to Use Home menu in Ms Word

Clipboard

Under this option, Cut Copy Paste and Format Painter are present, which have different functions, which can be read in detail below.

Cut: Through this, any text, picture or shape can be cut and kept in the clipboard which can be pasted and inserted in MS Word. The cut shape, picture or text should remain selected and when it is cut, it moves away from there and goes to the clipboard.
Copy: Before copying any text shape or picture, it must be selected and after copying it goes to the clipboard and it remains present on the page and also comes in your clipboard which is brought to the page during pasting.
Paste: Any text, picture or shape cut or copied above is used to paste. Paste Special is also present inside Paste, in which any object, text or shape copied from any other software is pasted. Paste As Hyperlink is used to paste like a hyperlink.
Format Painter: Format painter is such a tool which is very useful. It is used only to copy the formatting inside the text, which increases your working speed. In this, if you have to change the font, change the color, change the size of a text again and again to make it the same way, then you can get relief in such a situation. In which format do you have to do all the text or just a part of it, then first select the way you want to do it and then click on Format Painter. As soon as you click, your cursor will become like a brush and on selecting the text, the same format will come on the selected text.

2 Under the Font dialog box,

there are options to change fonts, font styles such as bold, italic, underline, increase or decrease font size, change font color and change underline color. You can read about them in detail below.

Font: With its help, we can change the style of the selected text or paragraph.

Font Size: It is used to increase or decrease the size of the text. If you want to use it to increase or decrease the size of a single paragraph or word, first select it and only then change the font size.

Clear Formatting: is used to remove all the formatting applied with the help of Clear Formatting such as Bold, Italic, Underline, Text Color etc. in one click. It does not delete your text but it will appear in the same font and size as the text size and font in the start of MS Word. But it should be in the selected state. Note that the text highlight color does not change in this.

Bold: Ctrl+B to make selected text bold Use for.
Italic Ctrl+I: To italicize selected text Use for.
Underline Ctrl+U: is used to underline the selected text.
Strike Through: is used to put a cut mark in the middle of the selected text.
Subscript: is mostly used in science formula That one is all called script.
Superscript: to put it as square in math Script call comes.
Change Case: uses the selected text is used to do Sentence case, lower case, UPPER CASE, Capitalize Each Word and TOGGLE CASE.
Text Highlight Color: Its help is used to highlight the selected text or the unselected text can be highlighted while selecting the text after selecting the highlight color.
Font Color: With its help, the selected text or paragraph can be colored in any color.

Note: Select the text before applying any style or effect.

3 Indents, spacing,

line and page breaks within a paragraph dialog There is an option in which you can do settings related to paragraph. Like alignment spacing, theme color etc. which you can choose. You can read in detail below.

Bullet and Numbering Bullet and Numbering Use for.
Decrease Indent/Increase Indent with its help The paragraph is used like a tab to increase and decrease the size which increases by pressing the normal tab button.
Sort By is used to sort by Ascending and Descending like A2Z or Z2A, and can also be done according to number, if you want to be serial wise according to date, you can also do it through this.
Show/Hide with the help of which Space and Enter are displayed Use it to do it.
Left Ctrl+L is used to move the paragraph the left.
Center Ctrl+E Use to center a paragraph Let’s do it.
Right Ctrl+R is used to move the paragraph to the right.
Justify Ctrl+J is used to make the paragraph equal on both sides according to the left and right margins.
Spacing Decrease the spacing of the selected paragraphs And use it to increase it.
Theme Color Theme color on paragraph according to margin (used for applying shading).
Bottom Border is used to draw borders and tables.

4 Style With its help, we can use it to apply styles like normal no spacing, heading 1, heading 2, title, etc.

5 Inside the Editing dialog box, you will find the option given below.

Find With its help, you can find any text or paragraph Used for.
To change to another word after searching Replace Let’s experiment.
Select text and objects using Select Use it to do it.

How to Use Insert menu in Ms Word

1. There are three options insidethe Pages dialog box, Cover Page, Blank Page and Page Break whose functions are as follows-

Cover Page is used to create a cover page for any publication or document before or after its creation, in which you will find many types of model pages and you can also customize it yourself.
Blank Page: Blank page is used to insert a plain page which gets inserted as per the cursor position. If the cursor is at the top of the paragraph, then the page will move up, if the cursor is at the bottom, then a blank page will get inserted at the bottom.
Page Break Page break is used in the situation when some part of a paragraph starts going to another page, then with the help of page break that paragraph is used to go to another page.

2. Table – Through this, one can insert and draw one or more tables on the page and with the help of Excel spreadsheet and Quick Table, calendar, tabular etc. can be inserted.

3. Illustrations: Inside this dialog box, you will find five options, which include Picture, Clip Art, Shapes, Smart Art, and Chart, whose use is as follows-

Picture: Through this, you can insert pictures like JPG, PNG and BMP inside your document.

Clip Art This is also a picture but it is smaller in size.
Shapes are used to insert lines, basic shapes, block arrows, flowcharts, callouts, stars and banners. Apart from this, you can also draw by yourself and fill the desired color in it.
Smart Art Smart Art is a shape Which is used to show communication, in this you use to insert diagrams like graphical list and any process, after inserting you can type any word in it.
Chart is used to insert charts like bar, pie, line, area, etc. As soon as you insert it, the Excel sheet will open in which you can do editing.

4. Links Inside this dialog box, you will find three options: Hyperlink, Bookmarks, and Cross Reference, whose use is as follows-

Hyperlink It is used to attach any software file in the document which works like a link. If you insert a picture, it will open on Internet Explorer.
Bookmarks are used to go to a point in which you first have to write a heading or specific text in the bookmark, the same text will appear on your screen It should be in the document or you can add it after writing. It works exactly like a cross reference but the difference is that a hyperlink is created in the cross reference which can be followed by ctrl+clicking. After opening the bookmark dialog box in this, click on the You have to select the bookmark and click on the Go To button.
Cross Reference Numbered in Cross Reference Items, Heading, Table, etc. are used to insert a hyperlink that refers to your cursor. You can also use this when creating a document with many pages and there are many headings in it. By inserting a list of all the headings with the help of their reference, the advantage is that you can go to that heading table or number by just one click while staying on your first page, which you will follow with ctrl+click.

5. Header & Footer: Inside this dialog box, you will find three options: Header, Footer and Page Number, whose use is as follows:

Header It can be used to write the title of the document, name of the text, or some message etc. in the header. It can be increased or decreased according to the page margin. Note Header (Top Margin) is located on the top margin.
Footer It can be used to write the title of the document, name of the text, or some message etc. in the footer. This can also be increased or decreased according to the page margin. Note Footer (Bottom Margin) is located on the bottom margin.
Page Number: It is used to put page numbers in the header or footer, inside which you will get many types of numbering formats which can be customized after inserting.

6. Text In this dialog box, you will find seven options, which include Text Box, Quick Parts, Word Art, Drop Cap, Signature Line, Date & Time and Object, whose use is as follows-

Text Box: With its help, we can bring a stylish text box on the page. In this, you will get the option of draw text box with the help of which you can draw a text box anywhere on the page. You will also get this option in the shape option.
Quick Parts includes author’s document properties such as Abstract, category, company name, etc. are all used to fill these.
Word Art: Its use is done to write stylized text.
Drop Cap: Using this, the first letter of a paragraph is highlighted Used to enlarge.
Signature Line is used to add digital signature through this. But only Microsoft partners can use it.
Date & Time: It is used to insert date and time. But it will be inserted where your cursor is located.
Object is used to insert a file from any other software into MS Word. Text from file is used to bring the text written in another file into the current file.

7. Symbol: Inside this dialog box, you will find two options: Equation and Symbol, whose use is as follows-

Equation: All the symbols and formula types related to mathematics are used with its help only.
Symbol It is used to insert any symbol This is used for text which you cannot do using the keyboard or you will have to remember the key code to do it. Inside this, you will also find stylized text which can be inserted by selecting it and pressing the insert button.

How to Use Page Layout menu in Ms Word

The Page Layout menu is used to do page-related settings. Which are as follows-

Themes – Under this, you can use it to change font style and color.
Margin is used to apply margin according to ruler. By default, it is set to one inch at top, bottom, right and left. You can also apply margin by customizing it yourself.
Orientation: With the help of orientation, the page is used to make it vertical (Portrait) and landscape. In this, portrait mode is set by default.
Size – With its help, it is used to size the document created or the new page taken, in which you can also add paper size yourself and by default letter size is set in it which is 8.5 inches wide and 11 inches long.
Column: Column is mostly used for column-wise writing. In this, you will get the option of 1, 2, 3, Column and Left Right. To customize it yourself, you can go to More Columns and set it.
Page Break: With its help, we change the paragraph line and take it to another page. This is called page break. Its shortcut key is Ctrl+Enter. With the help of column break, we change the column. And with the help of text wrapping, we change the paragraph which is done by pressing the enter button.
Line Numbers – With the help of line numbers, we use it to see how many lines of text are written on our page.
Hyphenation is used when our written text paragraph gets wrapped and comes in the second line, then some words remain in the upper paragraph and the remaining part comes in the lower paragraph by applying a small dash, this is called Hyphenation which is both automatic and manual.
Watermark is used to put watermark in the middle of the page in which picture and text watermark can be put and in the text option, you can change everything like font, style, color etc.
Page Color is used to color the current page in a particular color. You can also define more colors by going to More Colors. You can also add gradient texture pattern and picture in Fill Effect. Note: The set page color is not printed by default. If you want to print it, you have to go to Word Option and then Display Option and then check Print Background Color and Image on Printing Option. After checking, you have to save it.
Page Border – Page border is used to put border on the page, in which you will get the option of box shadow and 3D and with the help of art, you can also put border of clip art, in which you will get lots of clip arts like flower, apple, monkey etc.
Indent – With its help, paragraphs are used to increase and decrease like a tab which increases by pressing the normal tab button. And you will also find this option in the home menu.
Spacing is used to increase or decrease the spacing of paragraphs. And you will also find this option in the home menu.
Arrange: Under the Arrange option, it is used to set the position of any shape and picture.
Text Wrapping With the help of text wrapping, we can set the picture square, tight, behind text, in front of text, top and bottom, etc.
Bring to front/send to back To move any shape up or down, we use bring to front and send to back.
Align: Align is used to do left, right, center, top, middle and bottom.
Group is used to group two shapes. Group can be done only when two shapes are selected. Group option does not show on single shape selection.
With the help of Rotate, you can customize your picture by going to 90 degree left, 90 degree right, flip vertical, flip horizontal and more options.

How to Use References menu in Ms Word

1. Table of Content

Table of Content is used to put a list in any book which is also called table of contents. In this, it can be identified that which lesson is located on which page and which page. In MS Word, one can easily reach that heading or paragraph by clicking with control.

2. Footnote

Footnote is used to write any information or important note in the document which comes below the last paragraph of the document. Both footnote and endnote are added at the end of the document.

3. Citations & Bibliography If any author or publisher is associated with the document you have created, or if you want to mention the author details in your document by printing them in your document, then you can add everything from author’s information to company address in your document using the Citations and Bibliography option.

4. Caption is used to give different names to all the pictures placed in the document and to write some notes related to the picture. With its help, a table of figures can also be created.

5. Mark Entry To add a mark entry to the selected paragraph textLet’s experiment.

6. Mark Citation is used to list the selected specific words as marked citations.

How to Use Mailings menu in Ms Word

The main function of the mailing menu is that you can send mail to multiple people at once and can send envelope labels to everyone separately. The groups of this menu are dependent on each other. For example, if you do not select an existing file, all the options remain hidden. As soon as you select it, all the options become visible to you.

Here I am going to give you information about it so that you can definitely read it till the end.

1. Create: With the help of Create Group, these are used to create labels and vallabhs. In this, you can also create your own files and folders.

2. Start Mail Merge The mail merge process starts from this group. Here you can prepare a list of people to whom you want to send the mail. You can select Recipients List, Create, Edit, Delete.

3. Write & Insert Field

Create and Start Mail After finishing the work of Merge Group, then the work of Write & Insert Field Group comes. You cannot do this without using Start Mail Merge because unless you select any field in Start Mail Merge, Until then this option will not work. In this option you can insert extra fields, you can also block any email.

4. Preview Result –

When the desired work is completed then Preview Result is used to see the work done through the commands present inside the group.

5. Under Finish

group you will see Edit Individual You will get the option of Document, Print Document and Send E-mail Message through which you can finish the mail merge.

How to Use Review menu in Ms Word

There are a total of 6 groups in the Review Menu. You can see them in the screen shot shown above. The names of these groups are Proofing, Comments, Tracking, Changes, Compare and Protect respectively whose functions are as follows.

Proofing

Proofing group contains commands related to word document. Important command in it is Spelling & Grammar. Which is used to view and correct spelling and grammar errors in the text written in any word or paragraph. In this, Thesaurus option is used to find synonyms and antonyms of a word. And through Translate command, you can also translate the document in different languages present in MS Word. You can select the text which you want to translate and click on Translate and then select the language in which you want to translate.

Comments

When we want to write the meaning of a word or comment on a word then we use comment.

Tracking

If you share your system with any other user, then Tracking Group can be very useful for you. When tracking is applied to a Word Document, you can know about the editing done in that document through tracking. Whatever changes happen in this document, Word shows them separately. If even a single word has been edited in your document, tracking shows that too. This command is very useful on multi-user systems.

Changes

The Changes Group is used to accept and reject changes made in the document. For this purpose, it has Accept and Reject Commands. The Accept Command accepts the changes made in the document (meaning adding the changes to the document) and the Reject Command does not include the changes in the document.

Compare

If you have more than one version of a document and you are confused about which document is more effective? What is the difference between Document 1 and Document 2? Then you can do this task easily with the Compare Command. You can compare two similar documents with Compare.

Protect

With the Protect Command, you can protect the formatting done in the document. You can restrict editing in the document with a password. And you can make your document readable only for the user. After the password is set, no other person can make changes in that document.

How to Use View menu in Ms Word

In this menu you will find five groups which are all related to special commands. There are a total of 5 groups in the View menu, you can see this in the screenshot shown above, the names of these groups are View, Show/Hide, Zoom, Window, Macro respectively.

Document View

In document view, you can set the way you want to view your document. For example, if you want to view it in outline, draft, web layout, full screen reading, or print layout, you can set all these but by default print layout is set so that you can see how your document will look before printing it.

Show/Hide

You must know the meaning of show hide Show and hide rulers, document map, grid lines, To hide and show thumbnails, message bar, etc. Is used for.

Zoom

In the zoom option, you will get only the settings related to zooming your document and apart from this, you can also set how many pages you want to see in your document, for example, if you want to see it in one page, then you can set 1 page, if you want to see it in 2 pages, then you can set 2 pages. You can also use page width, in this you will get automatic zoom set according to your screen.

Window

is used to manage more than one open document. This option is used to manage more than one open document. If you open a New Window, your open page will open in the other window as well and everything will remain the same and if you Arrange All then all the pages that are open will automatically appear in vertical or horizontal view, you can see two documents side by side. It is used to do all these settings. By switching windows you can go to any other document. If you have more than one document open, if only one is open, then only one document will be visible to you and you will have to sign and tick on it.

Macro

This is a small VBA software which you will find in Office as well as Photoshop and Corel Draw. In this you can record your work and when you run it anywhere, the macro will automatically use your recorded work.

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